Primary Transactions vs. Secondary Transactions
Primary transactions are defined in the GL Account Inspector - Open Items - General view. The trigger is the sign of the amount field for the applicable GL Control Account. When the decision was made as to how to define which is the Primary transaction, the Configurator considered the business cycle i.e. in Accounts Receivable, a payment is usually preceded by an invoice, which makes the invoice the Primary transaction. All other transactions that relate to the invoice (e.g. Credit Notes, Payments received, Journal Entries) are referred to as Secondary transactions.

The Open Item window is displayed:

• upon selecting Tools - Open items... menu item (disabled unless the currently active Transaction record has a GL Account that is flagged  (in Accounts - Chart) as subject to Open item analysis); or
• automatically in response to entering a Secondary transaction to an account that has been flagged to Generate matching transactions by the Hand-picked method.

** When the default option (Show open groups only) is active, Match groups which are locked (Total amount = 0.00) will not be displayed - unless they achieved zero balance status through a split payment distribution (a payment is applied against several open items) and not all of those open items achieved zero balance.

Applying a Secondary Transaction
When the Open Items window is displayed in response to entering a secondary Hand-picked transaction, the transaction amount will be shown in the Amount field of the New item section.

• Applying the amount to a single group
  click on the desired group line in the Field area or type the match field value into the Match field. Click on the OK button.
• Applying the amount to multiple groups
  replace the suggested amount, in the Amount field, with the amount to be applied (remember to use the proper sign: +/-). Select or type the Match field. Click on the OK button. The Amount field will now show the balance remaining to be applied. Repeat the process until the full transaction amount is allocated.

Editing Open Items
When the Open Items window is open, transaction groups (both open and closed (lock icon)) can be edited by moving group components between transaction groups, in whole or in part.

Moving a transaction from one group to another

• click on the source group to display its component transactions in the Open items browser;
• drag the desired transaction to the file folder of the destination group - when the animated file folder "opens up", release the mouse.

Moving a partial transaction from one group to another

• click on the source group to display its component transactions in the Open items browser;
• hold down the Alternate key, and drag the desired transaction to the file folder of the destination group - when the file folder "opens up", release the mouse (the cursor image is changed to a scissor icon):

this will display the amount allocation window:

• the editable field will display the amount of the selected transaction, replace it with the partial amount to be allocated and click on the OK button;
• repeat the process for another partial allocation, if desirable;
• the residual transaction amount in the source group and the partial transaction amount in the destination group will display the scissor icon button (clicking on this button will display the Split Open Items window and show all the transaction groups which contain components of the split transaction - the transaction number itself is displayed at the bottom left of the window).

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