The default setting of the Open Item account switch is OFF. Setting this switch to ON will display the General subview and the tab for the Check Writing subview.

Open Items - General
has two areas:

• the Match field scrollable area displays all possible match fields (for Open Item application e.g. payments against accounts receivable invoices);
  
  
• the Generate matching transactions area has two options:
  
  
  • "Automatically, sorted by match field" (is normally used in conjunction with the Document Date field as Match field e.g. Accounts Receivable Balance Forward option (apply payments indiscriminately against the oldest balance)
  • "Hand-picked" (is used when the user wishes to stay in control e.g. Accounts Receivable payments are applied against specific invoices);

  The Default Alternative
  The Open Item Match field and matching method (generate matching transaction) defined with the GL Inspector for each GL Control Account is the default setting for all Subledgers associated with that account. Individual Subledgers can be defined with alternate matching methods through the Record Inspector which can be displayed:

  • by launching Run-time - General Data Entry: select a Subledger table from the Open Table panel, find (using the Find button) the desired Subledger, and select the Tools > Inspector menu item; or,
  • while working in the Chart window : click on the Subledger icon (actually a button) in the Inspector column adjacent to the GL Control Account - this will display the Data Entry window applicable to the selected GL Control Account, find (using the Find button) the desired Subledger, and select the Tools > Inspector menu item.

the Primary item amount is pop-up list with these options:

• positive (debit) amounts are added to the Open Items table automatically;
• negative (credit) amounts are added to the Open Items table automatically.

Please Note:
on deciding upon the Primary item, consider the business cycle. Invoices usually precede payments and adjustments whether Accounts Receivable or Accounts Payable; therefore, in Accounts Receivable (an invoice is debited to AR) the Primary item when amount is selection should be positive and in Accounts Payable (an invoice is credited to AP) the Primary item when amount is selection should be negative.

Understanding the Matching Process
The "Open Item" matching process creates, within each "Subledger Control Account" definition, groups of unmatched items awaiting matching according to the following basic rules:

• a group is formed (stored in the Open Item table) when a Primary Record (as defined in the GL Account Inspector window) is saved as part of Accounting Data Entry (this action is transparent to the user);
• a group inherits its match field from the Primary Record's common field designated for that purpose in the GL Account Inspector window;
• a group is matched up (zero-balanced) when one or more Secondary Records (a record of opposite sign to the Primary Record) are applied to the group as part of Accounting Data Entry (applied "automatically" or "hand-picked")

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